Administrative Assistant (f/m/d)

Munich / Home Office

Location

commercial

Business

20 hours/week

Employment

from now on

Start date

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That awaits you in your new job

For our Client we are looking as soon as for an Administrative Assistant (f/m/d). In the role of an Administrative Assistant you coordinates meetings and other activities for a team of people and clerical support to department managers and staff.

Short Description:

Manage and maintain calendars. Make business travel arrangements and manage travel itineraries. Plan and coordinate events and meetings on and offsite, including preparation of meeting materials
Maintain email aliases, distribution lists and shared directories (SharePoint). Responsible for maintaining permissions. Manage information by organizing and tracking on databases to synthesize and generate reports
Provide meeting support (onsite). Prepare agendas, take notes and distribute meeting minutes and presentations
Track action items and communicate status
Facilitate manager and staff communication
Develop and maintain positive working relationships with staff, internal departments and outside vendors to effectively coordinate activities and collaborate on special projects
Answer phone calls / direct (or redirect) calls. Create presentations and maintain organization charts. (May be responsible for) maintaining Team SharePoint-Site

Your skills

Education: at least one commercial apprenticeship or degree and relevant work experience as an Administrative Assistant (f/m/d)
Knowledge of tools like: MS Office, Zoom, MS Teams, Sharepoint, PowerPoint, SFDC, Finance, Communication
Language: prefered English as mothertongue, the more the better. At least Business English and German (B2 / C1) would be desirable
We're looking for a good teamplayer with excellent creative written and verbal communication skills an strong organizational skills and time management

Many good reasons for abakus

Are you looking for something? We have it!

Munich is a city at the heart of everything. It is one of the most beloved cities of Europe, it appeals to culture seekers, has a successful economy, and for decades has been a magnet for the high tech and media industries, as well as banks, insurance companies and various other service providers.

The Munich branch of the nationwide company abakus Personal has been in contact with renowned national and international companies since 1998 and knows their exact requirements. We provide staffing services in the areas of commercial staff, college graduates, professionals and executives, engineers, and IT professionals.

The services of abakus Personal extend from placing classic temp workers to the direct recruitment of employees, as well as a combination of these two forms.